FAIRFIELD HOUSE PLANNER
Staff Admin
Sign in to manage the house schedule and roster.
Sign in to manage the house schedule and roster.
Your temporary password can only be used to get you here. Set your own password before continuing.
Changes appear on the TV automatically.
Quick operational summary.
Latest planner edits.
Upcoming vacancies, away periods, public-holiday clashes and schedule conflicts.
Reusable Key Worker templates and manager read-only oversight. Four new Admin-only pilot workflows and isolated Test Staff / Test Manager demos; nothing is released to other roles.
Live staffing, schedule, appointments, participant away status, coverage attention and notices.
This is the same live attention feed shown on the house display. The tab stays quiet when there is nothing requiring action.
Additional roster, conflict, notice-expiry and planning information visible only to House Managers and Administrators.
Day, week, fortnight or month. Click empty time to add, drag to move, resize from either edge, and right-click for copy actions. Everything snaps to 15-minute increments.
Whole-house or participant-focused schedule. Drag one-off items to another day, or use the move buttons.
Assigned Primary and Backup Key Workers can edit. House Managers and Administrators can view every participant’s planner, without editing.
Create routine cards with optional times and arrange them in daily order. Purple cards are synced from Schedule and are locked here. Use the print preview to save a single-page A4 landscape PDF.
Activities, appointments, participant holidays/away periods and NSW public holidays.
One schedule for activities, appointments and participant holidays/away periods.
Select appointments and move their dates together. Existing times, durations and recurring series remain unchanged.
House Manager or Administrator access.
The live fortnight roster in the same shift-first format staff see.
Assign by dropdown, drag shifts between cells, or select multiple cells for a bulk update.
Copies the visible fortnight’s staff assignments, including occurrences of recurring shifts. Applying a template creates one-off assignments; existing recurring rules are preserved.
Shift selections save automatically. Drag a shift card or palette chip onto another cell. Overlaps are warned about but can still be saved intentionally.
Required coverage against the live roster. Missing cells can jump directly to the editor.
Add each staff member once. Existing names already used in the roster are imported automatically.
Mark dates a staff member is unavailable. The roster editor will show the restriction and warn before assignment.
Current/next staff, overlaps, participant allocations, upcoming appointments, Away status and active notices.
Copy ranges, replace staff across a date range and save operational handover snapshots.
Adjust standard shift definitions, colours and when each shift is expected for coverage.
All staff can add operational notices. Choose whether a notice should appear on the TVs and when it should be visible.
TV notices appear only inside their configured display window. The TV Notices tab appears only while at least one display-eligible notice is active.
Review your planner identity and manage sign-in security.
Your password must contain at least 8 characters with uppercase, lowercase, a number and a special character.
Email addresses are managed by an Administrator. Your username remains available as your stable sign-in name if your email address is changed.
Contact a Fairfield House Planner Administrator. Staff and House Managers cannot change their own account email.
Create staff accounts with a username and email. The system generates a one-time 10-character temporary password automatically.
Administrators control usernames, email addresses, roles and access. Users can sign in with either their username or email. Email changes apply immediately. “Reset password” generates a fresh temporary password and sends a recovery email.
Create individual device tokens and see when each display last contacted the cloud.
System-wide behaviour. No code changes required.
Search archived or cancelled schedule items and inactive notices without cluttering day-to-day views.
Build daily, weekly or custom operational reports, then print/save as PDF or export to CSV/Excel.
Search planner changes by person, action or item.
Sign-ins, password actions and account changes.
Private audit trail of pilot drafts; the isolated test previews never generate records.
Prepare and review future features privately. Pilot records are visible only to actual Administrators; they do not reach Staff, Managers, TV displays, email or live notifications.
Existing Roster Handover & Tools is unchanged.
Test changes exist only in this browser's memory and are discarded on exit or reload. No live database, email or notification calls.